The purpose of Advance + Logistics, or Ad-Lo, is to make sure all possible logistics concerns are addressed before the start of the event.
You use Ad-Lo to answer planning questions such as ‘Where will volunteers park?’ ‘What will happen if the weather doesn’t cooperate?’ ‘Who will meet our VIP guests and bring them into the event?’
One of the best tools for Ad-Lo is the “Q2Q,” similar to a theatrical production’s cue-to-cue, a CY Q2Q is a minute-by-minute breakdown of a City Year event from preparation to clean-up. Every task on the Q2Q has a point person in charge of that task. The Q2Q streamlines the information into one document, and allows people who have not been 100% immersed in the planning of the event to know what’s going on, when, and how it is to be done, for all the event’s moving parts.
You use Ad-Lo to answer planning questions such as ‘Where will volunteers park?’ ‘What will happen if the weather doesn’t cooperate?’ ‘Who will meet our VIP guests and bring them into the event?’
One of the best tools for Ad-Lo is the “Q2Q,” similar to a theatrical production’s cue-to-cue, a CY Q2Q is a minute-by-minute breakdown of a City Year event from preparation to clean-up. Every task on the Q2Q has a point person in charge of that task. The Q2Q streamlines the information into one document, and allows people who have not been 100% immersed in the planning of the event to know what’s going on, when, and how it is to be done, for all the event’s moving parts.
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